Privacy Policy
Effective Date: June 19, 2026
When you use our services, you're trusting us with your information. We understand this is a big responsibility and work hard to protect your information and put you in control.
This Privacy Policy is meant to help you understand what information we collect, why we collect it, and how you can update, manage, and delete your information.
Information UCS Attend collects
We collect information to provide better services to all our users — from recording attendance check-ins to managing employee onboarding. The information we collect, and how that information is used, depends on how you use our services.
Things you create or provide to us
When you create an account, you provide us with personal information that includes your name, email address, phone number, and employee or student ID. During onboarding and profile setup, you may also provide:
- Personal details: date of birth, gender, marital status, father/husband name, alternate phone number
- Address information: current address, city, state, pincode, permanent address
- Government-issued ID numbers: Aadhaar number, PAN card number
- Bank account details: bank name, account holder name, account number, IFSC code
- Emergency contact details: name, relationship, phone number
- Education history: degrees, institutions, years of passing, percentages
- Family details: name, relationship, occupation, phone, date of birth
- Previous employment history: organization names, roles, tenure
- Professional references: name, designation, organization, phone
- Profile photo
- Document images: Aadhaar card (front/back), PAN card, bank proof, electricity bill
- Leave application details including supporting documents and proof images
Information we collect as you use our services
Your location
We collect your precise GPS location (foreground only) when you check in or check out to verify that attendance is marked at authorized locations. Location is not tracked in the background.
Your camera and photo gallery
We use your camera for QR code scanning to mark attendance. We also access your photo gallery and camera to capture profile photos and upload documents (such as ID proofs and leave attachments) during onboarding and when applying for leave.
Your notifications
We request permission to send you push notifications, including attendance confirmations, reminders, and important account updates via Firebase Cloud Messaging. You can control notification preferences in your device settings.
Your devices
We collect information about the device you use to access our services, including device model, operating system version, and app version. We also collect a Firebase Cloud Messaging token to send push notifications. This helps us provide automatic updates and troubleshoot issues.
Your activity
We collect information about your activity in our services, including check-in and check-out times with associated location stamps, attendance history, leave applications and their status, and scanned QR code data.
Local storage
We cache certain information locally on your device (such as your profile, attendance status, history, and notifications) using SharedPreferences to improve app performance and provide offline access. This data is cleared when you log out.
Why UCS Attend collects data
We use the information we collect for the following purposes:
Provide our services
We use your information to deliver attendance tracking, verify check-in locations via GPS, process leave applications, manage employee onboarding, and send timely notifications.
Maintain and improve our services
We use your information to ensure our services are working as intended, track outages, troubleshoot issues, and make improvements.
Communicate with you
We use information we collect, like your email address and phone number, to interact with you directly. For example, we may send you a notification if we detect suspicious activity or let you know about upcoming changes to our services.
Protect UCS Attend, our users, and the public
We use information to help improve the safety and reliability of our services. This includes detecting, preventing, and responding to fraud, abuse, security risks, and technical issues.
Your privacy controls
You have choices regarding the information we collect and how it's used.
Managing, reviewing, and updating your information
You can review and update your personal information at any time through your profile settings in the app. You may also contact us to request access to, correction of, or deletion of your data.
Exporting and deleting your information
You can request a copy of your data or ask us to delete it at any time. To delete your information, you can request removal of specific items or your entire account by contacting us.
Device-level settings
Your device may have controls that determine what information we collect. For example, you can modify location settings on your Android device, manage notification preferences, or revoke camera and photo gallery permissions in your device settings.
Sharing your information
When you share your information
Some services let you share information with other people, and you have control over how you share.
When UCS Attend shares your information
We do not sell your personal information. We do not share your personal information with companies, organizations, or individuals outside of UCS Attend except in the following cases:
- With your consent — We'll share personal information outside of UCS Attend when we have your consent.
- For external processing — We provide personal information to trusted service providers (such as Supabase for database hosting, Firebase for push notifications, and backend cloud infrastructure) to process it for us, based on our instructions and in compliance with this Privacy Policy.
- For legal reasons — We will share personal information if we have a good-faith belief that disclosure is reasonably necessary to respond to applicable law, legal process, or enforceable governmental request; enforce our terms; detect, prevent, or address fraud or security issues; or protect against harm to our rights, property, or safety.
Data storage and security
We build security into our services to protect your information. Your data is stored securely on our servers and trusted third-party cloud infrastructure (Supabase and Firebase). We use encryption to keep your data private while in transit, and we restrict access to personal information to employees and contractors who need that information in order to process it. We implement appropriate technical and organizational measures to protect your personal data against unauthorized access, alteration, disclosure, or destruction.
Retaining your information
We retain the data we collect for different periods of time depending on what it is, how we use it, and how you configure your settings. Some data you can delete whenever you like. Other data is deleted or anonymized automatically after a set period of time. We keep some data until you delete your account. We may retain certain information for longer periods when necessary for legitimate business purposes, legal obligations, or financial record-keeping. When you delete data, we follow a deletion process to ensure it is safely and completely removed from our servers.
Third-party services
Our services rely on the following third-party providers:
- Supabase — Backend database, authentication, and realtime subscriptions
- Firebase (Google) — Push notifications via Firebase Cloud Messaging
- Google Play Services — Location services
These third parties have their own privacy policies governing the use of your data. We recommend reviewing their policies for more information.
Children's privacy
Our services are not intended for children under the age of 13. We do not knowingly collect personal data from children. If we become aware that a child has provided us with personal data, we will take steps to delete it.
Changes to this policy
We change this Privacy Policy from time to time. We will not reduce your rights under this Privacy Policy without your explicit consent. We always indicate the date the last changes were published. If changes are significant, we'll provide a more prominent notice, including in-app notification or email.
Account Deletion
You may request deletion of your account and associated data at any time. To request account deletion, please send an email to digitalmrk990@gmail.com from the email address registered with your account. Upon receiving your request, we will verify your identity and process the deletion.
Once verified, we will delete your account and personal data within 30 days, unless retention is required by applicable law or for legitimate business purposes such as financial record-keeping. Certain anonymized or aggregated data that cannot reasonably identify you may be retained after deletion.
Note that deleting your account will result in permanent loss of access to all associated data, including attendance records, leave history, and personal information. This action cannot be undone.
Contact us
If you have any questions about this Privacy Policy, please contact us:
Email: digitalmrk990@gmail.com
Terms and Conditions
Effective Date: June 19, 2026
By downloading, accessing, or using the UCS Attend mobile application, you agree to be bound by these Terms and Conditions. If you do not agree with any part of these terms, you must not use the App.
1. Acceptance of Terms
By creating an account or using the App, you acknowledge that you have read, understood, and agree to be bound by these Terms and Conditions, our Privacy Policy, and any applicable laws and regulations.
2. Description of Service
UCS Attend is a mobile application that provides attendance tracking, employee onboarding, leave management, and related workforce management services. The App is provided on an "as is" and "as available" basis.
3. User Accounts and Registration
- You must provide accurate, current, and complete information during the registration and onboarding process.
- You are responsible for maintaining the confidentiality of your login credentials and for all activities that occur under your account.
- You must notify us immediately of any unauthorized use of your account.
- We reserve the right to suspend or terminate accounts that violate these terms.
- Each user may only maintain one account unless explicitly authorized otherwise.
4. Acceptable Use
You agree not to:
- Use the App for any unlawful purpose or in violation of any applicable laws or regulations.
- Attempt to gain unauthorized access to any part of the App, servers, or systems.
- Interfere with or disrupt the functionality of the App or any networks connected to the App.
- Use the App to transmit any malicious code, viruses, or harmful data.
- Manipulate attendance records, location data, or any other information within the App.
- Use the App to impersonate any person or entity or falsely state your affiliation.
- Attempt to reverse engineer, decompile, or disassemble the App.
5. Attendance and Location Accuracy
- You are responsible for ensuring that your attendance check-ins are accurate and reflect your actual presence at the designated location.
- You must enable location services for the App to mark attendance. Falsifying location data is a violation of these terms.
- The App records GPS coordinates at the time of check-in and check-out for verification purposes.
- You acknowledge that attendance records may be used by your employer or organization for payroll, compliance, and performance purposes.
6. User Content and Documents
- You retain ownership of any content, documents, or information you upload to the App.
- By uploading content, you grant us a non-exclusive, royalty-free license to store, process, and transmit your content for the purpose of providing our services.
- You represent that all documents and information you provide (including government IDs, educational certificates, and bank details) are accurate and genuine.
7. Privacy and Data Protection
Our collection and use of your personal information is governed by our Privacy Policy, which is incorporated into these Terms and Conditions by reference. Please review our Privacy Policy to understand our data practices.
8. Intellectual Property
- The App, including its code, design, logos, and branding, is the property of UCS Attend and is protected by applicable intellectual property laws.
- You may not copy, modify, distribute, sell, or lease any part of the App without our prior written consent.
- You may not remove any copyright, trademark, or other proprietary notices from the App.
9. Third-Party Services
The App integrates with third-party services including Supabase, Firebase, and Google Play Services. Your use of these services is subject to their respective terms and conditions. We are not responsible for the operation or availability of these third-party services.
10. Limitation of Liability
To the maximum extent permitted by applicable law, UCS Attend and its affiliates shall not be liable for any indirect, incidental, special, consequential, or punitive damages arising out of or relating to your use of the App. Our total liability for any claims under these terms shall not exceed the amount paid by you (if any) for using the App.
11. Disclaimer of Warranties
The App is provided "as is" and "as available" without any warranties, express or implied, including but not limited to implied warranties of merchantability, fitness for a particular purpose, and non-infringement. We do not guarantee that the App will be uninterrupted, secure, or error-free.
12. Termination
- We reserve the right to suspend or terminate your access to the App at any time, with or without cause or notice.
- Upon termination, your right to use the App will immediately cease.
- Provisions regarding intellectual property, limitation of liability, and governing law shall survive termination.
- You may terminate your account at any time by contacting us or deleting the App.
13. Changes to Terms
We reserve the right to modify these Terms and Conditions at any time. We will notify users of material changes via the App or email. Continued use of the App after changes constitutes acceptance of the modified terms.
14. Governing Law
These Terms and Conditions shall be governed by and construed in accordance with the laws of India. Any disputes arising under these terms shall be subject to the exclusive jurisdiction of the courts in Mumbai, Maharashtra.
15. Contact Us
If you have any questions about these Terms and Conditions, please contact us:
Email: digitalmrk990@gmail.com